2nd District Agricultural Association
Board of Directors Meeting Minutes
Wednesday, December 16, 2009
San Joaquin County Fairgrounds
Administration Office - Board Room
1658 S. Airport Way, Stockton, CA
The meeting was called to order at 9:10 a.m., Victoria Salazar presiding.
ROLL CALL:
Directors Present:
Victoria Salazar, Ken Yasui, Greg O’Leary, Karylene Mann, Dr. Thomas Streeter, Art Perry, James Jimenez,
Mitch Slater, Nanette Martin
Directors Absent:
None
Others Present:
Debbie Cook, Chief Executive Officer
Lea Isetti, Marketing & Publicity
Ed Fichtner
Diana Muller
Tom Wulff
Elaine Bogetti
Erin Healy
Ed Fichtner
Sherry Johns
Eric Firpo
Ross Farrow
INTRODUCTION OF GUESTS AND STAFF:
Above mentioned staff and guest introduced themselves.
Consent Calendar:
It was moved by Director Mann seconded by Director Yasui, and carried to approve the Consent Calendar items:
1. Minutes of October 2009 regular meeting
2. Bills Paid in October 2009 (amount of $107,980.88)
Old Business:
None
New Business:
1. C.E.O. Cook requested approval of the Letter of Engagement with Ann Grottveit of Kahn, Soares, & Conway, LLP, Attorneys
at Law. The firm has been retained for representation at the C.H.R.B. hearing regarding the death that occurred during the
June 2009 racing meet. The estimate for services is $5,000.00, with an hourly billable rate of $250.00. It was moved by
Director Yasui, seconded by Director Perry, and carried to approve the aforementioned Letter of Engagement. Director
Streeter was opposed. Discussion followed requesting C.E.O. Cook to try to determine what the possible amount of the
penalty could be, to help with evaluating whether representation would cost more than simply paying the penalty. Director
Salazar also mentioned the value of legal counsel in order to help protect the Fair from any potential liability in the event of
a legal suit in the future.
2. C.E.O. Cook stated she had been unable to supply the Strategic Planning Goals for this meeting and this item was tabled
until the December meeting.
3. Discussion of the proposed 2010 budget resulted in tabling the approval of the budget until committee meetings
could be held.
Executive Session
The Board entered into Executive Session at 10:25 a.m. to discuss C.E.O. evaluation. Executive Session ended
at 11:02 a.m. with no reportable action.
Committee Report:
None to report
CEO Report:
1. C.E.O. Cook reported the roofing project on Building #2 had been completed. There was an additional cost of $1,150.00
for drains that needed to be constructed.
2. C.E.O. Cook that the Stockton Youth Soccer Association has put out bids for the infield development project.
3. C.E.O. Cook reported, in response to a request from Director O’Leary at an October meeting, that according to the
San Joaquin County Fair Policy and Procedure manual, twelve percent interest can be charged for overdue livestock
auction accounts.
4. C.E.O. Cook reported she attended the Fresno Fair Feature Tour on October 16.
5. C.E.O. Cook reported she attended the California Fairs Alliance Fall Management Conference in Sacramento,
November 4,5, 6, and that here travel expenses and registration were paid by W.F.A.
6. C.E.O. Cook presented a written proposal for consideration of a C.E.O. pay raise.
7. C.E.O. Cook asked the Board to be thinking of possible nominations for the Blue Ribbon Award for 2010.
8. C.E.O. Cook reported that as a new manager, she will receive registration, travel, and meals at no charge for the
W.F.A. Annual Convention in Reno in January 2010.
Correspondence:
None to report.
Public Comment:
Ed Fichtner addressed the Board with several ideas for fairtime activities. He submitted his thoughts about getting ideas
and interest from various people throughout the communities regarding the 2010 Fair. Diana Muller voiced her concerns
to the Board about the junior livestock auction in 2010. She believes the number of animals should not be limited, and
that the breeding shows need to continue. She stated her intent to continue her involvement in the livestock program and
offered her assistance for any meetings or brainstorming sessions in the future.
Adjournment:
There being no further business, the meeting was adjourned at 11:40 a.m.
Respectfully submitted,
Debbie Cook
Chief Executive Officer
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Victoria Salazar, Board President
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